Bylaws of the Association for Information Systems (AIS) Special Interest Group on IS in Asia Pacific (SIG-ISAP)

Article 1. Name and Scope

a) This organization will be called “Special Interest Group on Information Systems in Asia Pacific”. For brevity, the organization is referred to by the acronym SIG-ISAP. It is a Special Interest Group of the Association for Information Systems.

b) The scope of SIG-ISAP is to discuss, develop ideas and promote the role of Information Systems (IS) in the global green agenda through research, education, practice and community engagement. It spans the dual responsibilities of the IS profession to both reduce its own impact on the environment and to use its particular expertise to enable others to do so.

c) In conducting its activities, SIG-ISAP will aim to be environmentally responsible and encourage the AIS to do likewise.

Article 2. Mission and Purpose

AIS SIG-ISAP is an academic platform for IS/MIS researchers/scholars in the world who are interested in IS issues in Asia Pacific, which was officially approved by the Association for Information Systems (AIS) as the Special Interest Group on IS/IT Issues in Asia Pacific (ISAP) in 2004.

a) The mission of SIG-ISAP is to provide a forum where international scholars and practitioners interested in IS/IT issues of Asia Pacific region can come together and meet with each other, share research and practice experiences, and promote research collaborations.

b) The purpose of SIG-ISAP shall include
• Promotion of IS in a critical area of global attention, enhancing its profile and reputation, and opening up new jobs for IS graduates in Asia Paicifc
• Encouraging members to leverage the intangible rewards of conducting research that is meaningful and beneficial to Asia Pacific
• Developing a multifaceted focus being cross disciplinary and bringing together research, practice, training, and education

c) The activities of SIG-ISAP shall include
• Tracks at IS conferences
• Pre-conference workshops and meetings
• Special issues of IS journals
• Curriculum development and dissemination
• Provide expert advice for decision-making bodies

Article 3. Charter

a) SIG-ISAP will exist until dissolved as provided in Bylaw 8 of the AIS.

Article 4. Officers

a) The elected officers of SIG-ISAP are the Chair, the Chair-Elect (or Vice-Chair), and the Past Chair. All elected officers of SIG-ISAP serve a one-year term. The order of succession is as follows: the Chair-Elect becomes the Chair and then Past-Chair in subsequent years. A Secretary/Treasurer and other officers as needed are appointed by the Chair and approved by the SIG-ISAP Advisory Board (defined in Article 8). The Secretary/Treasurer is appointed for 3 years. Other appointed officers serve a two-year term. Appointed officers may be re-appointed for a maximum of 3 consecutive terms.

b) The Chair is the principle officer, responsible for leading SIG-ISAP and managing its activities. The duties of the Chair are:
• Calling and presiding at SIG-ISAP Executive Committee and business meetings
• Conducting SIG-ISAP activities in accordance with the policies of AIS and the SIGISAP Advisory Board
• Representing SIG-ISAP to the AIS through the VP SIGs
• Making all appointments and filling vacancies as authorized in the ByLaws

c) The duties of the Chair-Elect are:
• Assisting the Chair in leading and managing SIG-ISAP
• Presiding at meeting when the Chair is absent.

d) The duties of the Past-Chair are:
• Assisting the Chair as needed
• Conducting the annual election according to Article 6 of these Bylaws.

e) The duties of the Secretary/Treasurer are:
• Maintaining the record and correspondence of SIG-ISAP
• Keeping and distributing the minutes of business and Executive Committee meetings of SIG-ISAP
• Planning, administering and monitoring the financial affairs of SIG-ISAP.

f) The duties of any other appointed officers are negotiated with the Executive Committee.

Article 5. Executive Committee

a) The executive committee comprises the Chair, Chair-Elect, Past Chair, Secretary/ Treasurer and the Chair of the SIG-ISAP Advisory Board. No person may hold two positions on the SIG-ISAP Advisory Board. A quorum of the Executive Committee consists of 3 members.

b) The general duties of the SIG-ISAP Executive Committee will be to advice the Chair on all matters of interest to SIG-ISAP. Specific duties or responsibilities may be specified in these bylaws or assigned by the Chair. All major management policy decisions of SIG-ISAP must be approved by a majority of the SIG-ISAP Executive Committee

c) All members of, or candidates for, the SIG-ISAP Executive Committee must be voting members of AIS and SIG-ISAP.

Article 6. Elections

a) By December 15 of each year the Chair will appoint a nominating committee that will propose at least one consenting candidate for the office of SIG-ISAP Chair-Elect. The nominating committee will complete its slate by March 1 each year and will notify the membership as soon as possible of its nominee.

b) A petition from 1% (or at least 10) of the voting members of SIG-ISAP will place other consenting candidates on the ballot. Petitions must be received by the Secretary/ Treasurer (or designate) of SIG-ISAP no later than February 1

c) The ballot of candidates selected by the nominating committee and by petition must be emailed to all SIG-ISAP members by March 15.

d) The election will be completed by the Past Chair by April 15, following the election procedures of the AIS. Of all the ballots returned in an election, the candidate receiving the largest number of valid votes wins. The SIG-ISAP Advisory Board will resolve ties by drawing lots.

(e) The elected officers will take office on July 1.

Article 7. Vacancies and Appointments

a) Should the Chair leave office before his/her term expires, the Chair-Elect will assume the duties of Chair. Vacancies in positions appointed by the SIG-ISAP Chair may be filled according t the procedures for making the original appointments as provided herein.

b) Should a vacancy be unfilled, either because of inadequacy of these bylaws or because of a dispute of for any other reason, the SIG Chair may fill it, by appointment, with approval of the SIG-ISAP Advisory board.

Article 8. The Advisory Board

a) The purpose of the Advisory Board is to allow members outside of the SIG-ISAP Executive Committee to participate in setting policy and direction for SIG-ISAP.

b) Following the term the Past Chair will become a member of the advisory board for a three- year term.

c) The remaining members of the Advisory board will be elected for staggered three-year terms beginning July 1 each year. Service on the Advisory Board is limited to 6 years.

d) The Advisory Board will select one of its own members to be its Chair, who will them be a member of the SIG-ISAP Executive Committee.

Article 9. Membership, Dues and Voting Privileges

a) A person becomes a member only after enrolling and paying the required dues in AIS and in SIG-ISAP. The dues for SIG-ISAP are proposed and recommended by the SIGISAP Executive Committee, recommended by the SIG-ISAP Advisory Board and approved by the AIS Council through the VP SIGs.

Article 10. Reports and Records

a) The SIG-ISAP Chair is responsible for filing reports about SIG-ISAP as required by the AIS through the VP SIGs.

Article 11. Amendments

a) Amendments to these bylaws may be proposed by the SIG-ISAP Executive Committee, The SIG-ISAP Advisory Board, the AIS VP SIGs or a petition form 1% of the voting members of SIG-ISAP. All proposed amendments must be approved, prior to being submitted for a vote of the membership, by the Chairman of the SIG Board and by the Constitution & Bylaws Committee of AIS, after the Executive Director of AIS has provided advice.

b) The ballot on the proposed amendment(s) will be conducted among the eligible voters by AIS Headquarters following the procedures of the AIS for voting bylaw amendments, unless a different procedure has been approved by the SIG Governing Board Executive Committee. The proposal is adopted only if at least 2/3 of the effective votes of returned ballots approve it, and only if at least 10% of the ballots are returned. The Secretary-Treasurer will send a clean copy of the amended bylaws to the Executive Director of the AIS and to the Chairman of the SIG Board.

Article 12. Dissolution

a) Should SIG-ISAP be dissolved its assets will be supervised by the AIS through the VP SIGs.

Article 13 Meetings

a) SIG-ISAP will conduct at least one business meeting each year. All meetings sponsored by SIG-ISAP must be open to all members of the AIS. SIG-ISAP may hold business meetings only in places that are open to all members of AIS. (Consistent with our ‘green agenda we may look at virtual meetings and online attendance)

Article 14. Inconsistency

a) The Constitution, Bylaws and policies of the AIS take precedence over any conflicting provision of these bylaws or internal policies of SIG-ISAP

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